Account Payable Clerk

Location:
Loyola High School15325 PinehurstDetroit, MI 48238
Category:
Finance
Apply To:
The candidate should provide the following:
  1. Biographical and professional information
  2. A written statement detailing why the candidate is applying for this position and what vision and background the candidate would bring to Loyola High School
  3. References
  4. Salary history
Submit all materials to:
Therese Marz
Business Manager
tmarz@loyolahsdetroit.org
Deadline: December 15, 2019
 
Position starts: January 6, 2020

Position Description

Loyola High School
Accounts Payable Clerk

POSITION DESCRIPTION

 
www.loyolahsdetroit.org
 
 
A Catholic school in the Jesuit tradition, Loyola High School was founded as a concerned response to the pressing need for urban male education in Detroit and its nearby communities.  With the strong involvement of parents and staff at every step of the way, it aims to produce graduates who are truly “men for others” and who demonstrate the level of academic, physical, social and spiritual growth envisioned in the school's mission.
 
Now in its 27th year, Loyola remains committed to its original mission to help students find success in high school and beyond. Our students often enter one or more grade-levels behind in reading or math but are challenged to rise above their present trajectories and show ongoing improvement. With an enrollment over 140 students each year, the Loyola model works by creating a strong community of students, parents and staff to support the young men at school and at home. We offer a work-study program to our junior and senior students where they work in a professional setting one day per week and five days per month during the school year.
 
All members of recent graduating classes have been accepted into at least one college or university, and they have found ongoing success in the classroom and the workplace. They testify to the fact that Loyola is a school that works, forming the young men of today into better men for the future of our city and our world.
 
Loyola develops its students in the model set forth by the “Graduate at Graduation,” the benchmark for all Jesuit high school graduates. They will be: Open to Growth, Intellectually Competent, Loving, Religious, and Committed to Justice.
 
We commit ourselves to offering the highest level of education and formation to young men who might not otherwise qualify or be able to afford the standard of excellence we offer at Loyola High School. All students have the opportunity for financial support to assist with the modest tuition. A wide range of students finds a home at Loyola in our caring and nurturing environment.

 
The Accounts Payable Clerk (APC) Position
 
The APC provides financial, administrative, and clerical support to the Business Office and the School by completing payments and receiving, processing, verifying, and reconciling invoices.
 

JOB DUTIES:
 
As directed by the Business Manager, the APC, working 10-19 hours per week:
  • Records all payments and related expenditures, including purchase orders, invoices, statements, credit cards, ACH withdrawals, etc.
  • Reconciles processed work by verifying entries and comparing system reports to balances.
  • Maintains historical payment and expense records.
  • Prepares invoices for payment by matching invoices with receiving slips and approved purchase orders.
  • Pays vendors by scheduling checks; generally responds to all vendor inquiries and requests regarding payment, sales tax exemption, etc.  
  • Reconciles vendor accounts to statements and general ledger; issues stop-payment orders and requests vendor credits as needed; produces monthly reports.
  • With the input from School personnel, monitors and replenishes inventory of janitorial, instructional, and administrative supplies along with other building personnel; requests service and repairs.
  • Strives to improve the payment process.
  • Protects the School by keeping information confidential.
  • Updates job knowledge by participating in educational opportunities.
  • Accomplishes accounting and organizational mission by performing other duties as needed, including but not limited to attending faculty/staff meetings and participating in staff and school functions such as retreats and fundraising events.

Qualifications/Requirements

CANDIDATE QUALIFICATIONS AND SKILLS:
  • Has a genuine understanding, passion, and commitment to the school’s mission and identity as a Catholic school in the Jesuit tradition of education.
  • Knows the principles of basic bookkeeping and accounting.
  • Has working knowledge of QuickBooks or other accounting software.
  • Is attentive to details.
  • Possesses both oral and written presentation skills that inspire confidence with internal and external audiences.
  • Demonstrates the ability to solve problems.

The Archdiocese of Detroit is an equal opportunity employer that does not illegally discriminate on the basis of race, color, religion, national origin, sex, age, disability, height, weight, genetic information, marital or other legally protected status. Job ID:105948